Delete Federation ID From Users¶

This document explains the Delete Federation ID From 25 Users flow used for mass resetting user Federation IDs.

This flow was critical when reconfiguring the Federation ID generation logic across all users, and was used to bulk clear existing Federation IDs before rebuilding them properly.

🛠 Flow Information¶

Flow Name: Delete Federation ID From 25 Users
Flow URL: Delete Federation ID From 25 Users
Flow Type: Scheduled-Triggered Flow
Schedule: Daily (but primarily run manually during reset operations)

🖼 Flow Diagram: Delete Federation ID From 25 Users¶

(Start: Scheduled Daily or Manual Run)
       ↓
[Get Records: Pull Users Without Federation ID (limit 25)]
       ↓
[Decision: Records Present?]
    ┌───────────────┐                      ┌───────────────────────────────┐
    │ Has Records   │                      │ No Records                    │
    │ (Users Found) │                      │ (No Users to Clear)            │
    └──────┬────────┘                      └─────────────┬─────────────────┘
           ↓                                             ↓
[Loop: Remove Federation ID]                      [Create Log Record: No Users]
    ↓
[Assignment: Create Log Record for Each User]
    ↓
[Assignment: Assign Empty Federation ID to Each User]
    ↓
(After Last Loop)
    ↓
[Update Records: Bulk Update Users (FederationId cleared)]
    ↓
[Create Records: Bulk Create Log Records]
    ↓
(End)

📋 Purpose¶

Quickly clear (null out) the FederationId field for active User records.
Remove incorrect or duplicate Federation IDs when the original creation formula was found to be flawed.
Ensure that all Users could be assigned new, correct Federation IDs afterward.

🔎 How It Works¶

Pull Users Without Federation ID:
Get up to 25 Users at a time who still have a populated FederationId.
Filters out integration users, inactive users, and others not needing modification.
Decision: Records Present?:
If users are found → Continue.
If no users are found → Create a single Log entry and End.
For Each User:
Create a Log Record capturing the removal action.
Assign an empty value to FederationId (effectively nulling it).
Add the User and Log Record to their respective Collections.
After Loop:
Update User Records in bulk (nulling Federation IDs).
Create Log Records in bulk for auditing.
End.

🛠 Manual Running¶

This flow was manually triggered multiple times (about 60 clicks).
Each run cleared Federation IDs for up to 25 users.
Repeatedly running the flow cleared all users in manageable, batch-safe steps.

🛠 Note: This method is "quick and dirty" — not perfect — but effective for a one-time reset.

🔍 Associated Logs¶

Logs are created under the custom app:

App Name: Remove Federation ID Logs
Accessible via the App Launcher by searching for Remove Federation ID Logs.
These records contain:
Which User was cleared.
When the clearing action happened.
Original Federation ID values.

✅ These logs provide full auditability of all Federation ID resets performed.

📚 Lessons Learned¶

Always ensure Federation ID formulas are stable before mass applying them.
Having a quick "clear/reset" tool ready can save significant time during cleanup efforts.
Batching 25 records at a time avoids DML governor limits and memory overages.

✨ This flow is retained for future administrative use if a Federation ID reset is ever needed again.